Purchase Module

"Purchasing power certify to acquire power."

Maintaining a well-organized inventory is essential for any organization. With the inventory well organized, there won't be any unnecessary purchases thereby saving time, effort and money. A purchase module controls the inventory and finance of the materials for which purchase order is issued. It makes identifying suppliers, making a purchase from suppliers and billing easy.

Solutions For...

Q.
Have you ever compare your purchases month-wise?
Q.
Do you know your overdue purchase orders?
Q.
Have you ever done the entry of repeated purchase by giving only 10% efforts?

Purchase Invoice

A Purchase Invoice document is there through which finance related things could be managed. Purchase invoice is further divided into four categories

Purchase Invoice RD (Regular Dealer)

A purchase invoice issued by a regular dealer will have GST added on every supply he provides.

Purchase Invoice URD Composite (Composite and Unregistered Dealer)

An invoice issued by a composite or an unregistered dealer will have a higher price on the product as no GST will be charged. It will affect the competitiveness of the organization in the market.

Purchase Invoice RCM (Reverse Charged Mechanism)

In this type, Goods or Services in the RCM Category like Transportation, instead of giving GST to supplier, we need to pay gst on Reverse Charged Mechanism bases to Government Directly.

Purchase Invoice Exempted

Purchases with exempted goods can be entered here.

Dashboard

Purchase invoice has a complete Dashboard, where you will get the details such as Total Purchase Amount Monthly Graph Comparison, Total Purchase Order, Upcoming GRN etc.

Features

Other features of the modules which complete the work cycle of purchase module

Purchase Order

Once Procurement activity is completed, Purchase order is raised to give orders to the supplier. Option for different level of approvals are available. Certain features like Purchase Order against Sales Order, EPS Jobs module connected to Purchase Order enhances the flexibility of the application. Purchase Order SES can also be made for giving service as order.

GRN/MRN

A GRN/MRN (goods receipt note/material receipt note) is used to record the delivery of the items from the supplier. After the purchase order is given, GRN or MRN are prepared right after material comes in the company. QR Code based mobile apps can prepare GRN on the spot without inventing time or knowledge.

SES

A service entry sheet contains details of all the services that are performed against Purchase Order SES. As GRN is used for Goods/Materials, SES is used for Service attended and cleared or not.

Reporting

There are various kinds of reports available like Pending Purchase Order, Pending GRN, Pending Purchase Invoice, Overdue Purchase Order, Overdue Purchase Invoices, Outstanding Payable etc.

Purchase Mobile App

Most the of the features will work from the mobile application as well, so one can add/edit/view/delete records as per rights from the mobile application.
One can also generate payment which can easily be emailed from the mobile itself using email templates.

Why are organizations buying this module ?

In every organization the challenges in purchasing department are very high. Organizations are mostly opting a cloud-based purchase module in which paper wastage and lost documentations are the least of its concern. This automation of purchase system leads to an increase in efficiency and speed, and the time-taking task is eliminated with a click of the button. There are no or very less chances of error or fraud.

Addon Modules

Other features of the modules which complete the work cycle of purchase module.

Approval Management

This tool moves the approval process forward by powerful approval routing. Configure Multiple or Single Approvals as per need for Purchase Order, GRN or Purchase Invoices and once approved by all approver system will move forward.

DMS

Document management system (DMS) is an essential feature and which stores and manages all the important documents connected to purchases, so at anytime, anywhere if you have rights you can access the document.

Commenting

One can store life time comments and attachments on any purchase entry recorded. It can also be used to generate notifications to the concerned users automatically.

" Purchasing power certify to acquire power. "

Tags ;

Purchase Management SystemPurchase Invoicing SoftwarePurchase ApplicationSale Purchase Software