Document Management System (DMS) Software
" You can have data without information, but cannot have information without data "
Every organization handles a large number of documents, including employee records, purchase invoices, indents and many other files that must be stored for future reference. Managing all these documents manually for long periods becomes difficult because it is time-consuming and exhausting. With so much information to handle, documents may get misplaced or may not be found when needed. Manual data storage also creates a lack of transparency in processes and content.
This is why document management system software becomes essential. A DMS module helps you store, organize and retrieve documents in a structured way. You can manage files separately or integrate the document management system with your existing processes for smoother operations.
DMS System ERP Solutions
Document Management System ERP Module
You can upload any type of document, whether it is related to employees, clients, sales, purchases or other activities within the organization. You can specify who the document belongs to, set the document title, assign a file number and choose the category where it should be stored. You can also add a short description and include keywords to make the file easier to search inside the document management system.
All data can be retrieved from the same location where it was uploaded or you can access it directly through the DMS module in your ERP. The drag-and-drop feature makes it simple to upload multiple documents at once. You can update, modify, delete or download any document whenever needed.
Select Different Categories
You can create and select different categories based on your requirements. The document management system software supports multiple hierarchical categories, helping you organize files in a structured way.
Category Can Be Public or Private
You can set categories as public or private. Private categories require access permissions for authorized users, while public categories are visible to all users.
Integrated System
The DMS is fully integrated with your ERP system and automatically links various records to the categories created in the module. This ensures that data can be retrieved remotely and securely through the document management system.
Use of DMS System in ERP
Securely access your documents anytime and anywhere with well-organized data using a document management system.
Cost Reduction
In today’s competitive environment, organizations look for ways to reduce costs. A DMS system helps cut expenses by eliminating paper filing and reducing manual effort for document handling.
Less Space Requirement
Since no paper files are used, there is no need for physical storage space. The document management system software allows you to maintain hundreds of files digitally without occupying any office area.
Faster Access to Information
Because data is available with a single click, users don’t need extra time to search or extract documents. This increases the ease of access and improves availability across departments.
Supports Bulk Uploading
Instead of uploading documents one by one, the DMS module makes it easy to upload multiple files at once. Bulk uploads help teams save time and manage documents more efficiently.
Improved Transparency of Procedures
Large paper files make it difficult to track or refer to processes on time. With a structured document management system, transparency increases because all data is stored digitally and can be accessed instantly.
Features of our DMS system
Explore additional features of the DMS module that enhance and complete its full work cycle.
Centralized File Repository System
A web-based document management system creates a centralized file repository where documents can be stored, managed, and accessed securely. It helps your team keep all important files in one unified place and maintains a consolidated database for easier tracking and retrieval.
Integrated Solution
If you use other software, the DMS module integrates smoothly with your existing systems. Employees can access documents from anywhere. The module also lets you upload images or proofs through a scanner or mobile app, making the entire process simpler and more connected.
Access Authority
Security is one of the most important features of a DMS module. The right solution offers document encryption, advanced access rights and role-based permissions so only the authorized users can access sensitive data.
Uploading
When you upload a document, the system captures details such as the document type, name, and category. This ensures the file is stored in the correct section of the DMS system. You can also upload multiple documents at once with just a click.
High Traceability
The DMS module provides better traceability because all data is centralized and linked with other ERP modules. This improves tracking and ensures documents can be found quickly whenever needed.
More Flexibility
Your information stays accessible around the clock. The cloud-based document management system integrates with almost all modules, including mobile access. You can upload files directly from the mobile app and connect them to the right record in the DMS module.
Advantage
The main advantage of this DMS module is its cloud-based storage, which offers 99.999999999% durability and 99.99% object availability. File sizes up to 5 terabytes are supported. Your choice of a document management system will depend on the type of organization you run and the nature of your operations. Other factors like budget and security requirements also play a role.
We offer a powerful document management solution designed to support organizations of any size. It is important to choose a web-based system with a simple and easy-to-navigate interface so your team can adapt to the platform quickly.
Best Document Management System(DMS) For Any Business
Introducing our Document Management System, the comprehensive solution for managing Document.Our DMS offers a secure and efficient way to manage your documents. Let's delve into it's exceptional features.
With our DMS, you can organize your documents effortlessly. Categorize your files by departments, projects, or any custom category, providing you with a clear and intuitive structure for easy retrieval.
Features Of Document Management System Module:
- Centralized File Repository System
- Integrated Solution
- Access Authority
- Uploading
- High Trace-ability
- More Flexibility
- Attach Essential Documents
- Hierarchical Category System
" You can have data without information, but cannot have information without data. "
